CONFLUENCE IDEATHON 2021

(IDEATHON TERMS & CONDITIONS)

The Confluence Ideathon 2021 (Hackathon) is being organized by Hero Enterprise, India along with Serendipity Arts Foundation as a Knowledge Partner, Powered by TIE & IAN (jointly referred to as “Organizers”). By taking part in the Ideathon/Hackathon, you (“You”) (and your team) acknowledge that you have read, understood and agreed to be legally bound by these Ideathon terms and conditions and decision of Organizers. These Terms consist of “Part A – Ideathon Details” and “Part B – General Terms and Conditions” (jointly referred to as “Terms”).

PLEASE READ THESE TERMS CAREFULLY. YOUR REGISTRATION AND/OR CONTINUED PARTICIPATION
IN THE IDEATHON SHALL MEAN THAT YOU UNDERSTAND, ACCEPT AND AGREE TO BE GOVERNED
BY TERMS AND ANY AMENDMENT(S) ISSUED AT THE SOLE DISCRETION OF ORGANIZERS

Terms	DESCRIPTION
IDEATHON	Confluence Ideathon 2021 is an arts hackathon that addresses problems related to the creation of a museum and cultural centre which will bring together performing, visual, culinary, film, and literary practices in the arts. It aims to bring together the most innovative minds in the world and develop creative solutions for a world class arts facility in the National Capital Region (NCR).
Eligible Entrants	1. The Ideathon is open to any individual above 13 years of age, at the time of sending the application and also open to teams consisting of up to five (5) Eligible Individuals, and no less than two (2) Eligible Individuals per Team(s). 2. Exceptions can be made for teams to have more than five members on a case by case basis. Contact the Ideathon in case you need to have a team of more than five members with proper and logical justification. The decision of Organizers shall remain final; 3. Eligible Individuals can be considered as: > Individuals from all backgrounds, genders, and geographies. There is no age restriction to attend the Ideathon. > In case an applicant is under 18, their parents/legal guardian should vouch for them and duly fill out the necessary forms on the website of the Confluence Ideathon 2021, authorizing their wards participation and attendance. > There is no country restriction but you must be eligible to receive prizes (in case you win) and you are responsible for paying any taxes on the prize winnings. 4. To sign up You (and your Team) must: 5. Fill in the registration forms and reply to all correspondence from Confluence Ideathon related to the ideathon; 6. Ensure one Team member will be responsible to register each individual Team member that the Team will comprise of, and list down their chosen team names; and 7. Complete the above by 21st January 2021, before 12:00 am IST (“Registration and Application Deadline”) Applications(s) Applications will be reviewed on a first come, first serve basis and will be vette by Confluence Ideathon jury board based on the merit of the information submitted through the Application abstract. Confluence Ideathon is not under any obligation to accept Applications after the Application Deadline. However, the Organizers may choose to extend the Application Deadline at its sole discretion. Each Team must be given a name as chosen by its members. The name should not: > Be same, similar, identical or resembling to the name of an existing Company or LLP registered. Phonetically similar names also to be avoided. > Be similar of a registered trade mark or a trade mark for which an application has already been filed > Be offensive Eligible Individuals are only permitted to be a part of one (1) Team or oartcipate on individual capacity.
Selected Participant(s)	Following the review of Applications, Confluence Ideathon’s organizing committee will select at its sole discretion, the Teams and individuals allowed to compete in the Ideathon (“Selected Participants”). Only Selected Participants will be allowed to compete in the Ideathon. Selected Participants will receive a confirmation email from Confluence Ideathon before the Start Date. Participation in this Ideathon is free of charge and the participants are not required to pay any charges whatsoever.
Starting the Ideathon Challenge	On the Start Date, Confluence Ideathon will need the Selected Participants to choose from a list of Five (5) challenges/Problem Statements. Each Team will be required to choose one (1) of the Problem Statement from all the listed Problem Statements. The team may choose more than one challenge if it so desires. The aim of Ideathon is for Selected Participants to create and present solutions that overcome the Challenges or address the problem Statements. Participating Teams will each be required to complete and submit their Ideas to the organizers to stand a chance to win a Prize.
Ideathon Submission and process	Each valid Ideathon Submission should comply with the following requirements: STEP 1 Send us your idea excerpt with the details of your team through the link provided. Do share with us a brief note about yourself and your team. You will get a response within three days from us. If you are selected for the second stage you will be invited for STEP 2. Remember to read our terms and conditions before you send your abstract. STEP 2 If shortlisted, you and your team will be invited to work on the idea through an online co-working platform that will be provided by Organizers. Log in and start thinking collaboratively. A series of inspirational webinars and readings which have been created shall be sent to you. When you are ready, click on the link given to you and upload your project. Your project can be a document, a drawing, an image of a drawing, a 3D model, an interactive game, anything at all, that you feel explains your project best. A combination of these formats will also be accepted STEP 3 From each of the problem statement categories [ARTS x Technology / ARTS x Environment / ARTS x Social Behaviour / ARTS x Design for the Future / ARTS x Business Models] the top ten ideas will be selected and you will receive an email notifying you of your selection. Thereafter, you will get three days to plan how you will communicate your idea to a jury. STEP 4 Now comes the big step: you and your team will have to make a 20-minute presentation to the jury and your peers on our online platform. Please factor in a long day with several back-to-back presentations. STEP 5 The jury will select the top three in each category and you will be invited to meet the jury and discuss your idea as a team.
Maximum Number of Entries	Only one entry submission for each challenge/ problem statement is allowed per Team.
Maximum Number of Selected	The Ideathon is subject to a maximum of one hundred (100) Selected Participants per domain.
Participants
Ideathon Period	Start Date/Time: 13th January 2021. Application window opens. Close Date/Time: 28th February 2021. Winners are declared.
Winners	The most creative and innovative solution(s), from each of the five categories of the Ideathon will be rewarded as specified below. • Rs 100,000 to the winner, in each of the five categories • Rs 50,000 to each second runner-up • Rs 20,000 to each third prize winner Some of the top winners may also get an opportunity to be mentored by Ideathon’s iconic partners and may even get co-opted for implementation of their ideas. Basis their ideas, there may be R&D opportunities for the innovation at a partner university for a select few. Shortlisted participants will get a Certificate of Participation, while the three winners in each category will get a Certificate of Merit.
Judging Criteria; Judging Process / Winner Determination	Shortlisted groups will be invited to pitch their concept and prototype to their peers and the jury. The criteria for judging will be: Relevance to and value for the cultural sector. Does the proposition offer a new application or perspective on the use of the digitized cultural content and/or the services that could be made available at the museum? Business potential and job creation objective. Does the proposition hold a strong position against current business models in the arts? What is the composition and size of target market(s) for this proposition? Likelihood of success. How likely is the proposition to be adopted by users? Does the team have the skills and capacity to successfully accomplish and launch a new business concept? Innovation, quality, and uniqueness. How innovative, new, or original is the idea? (New technology, original approach, potential uptake by target users.) What is the quality of the concept? (Form, function, aim). The Final winner will be decided by the jury and the panels of the Confluence Ideathon 2021, basis the satisfactory fulfilment of the above points.
Winner Notification	The Winners will be announced on or after the 28th February 2021, unless the date gets extended at the sole discretion of Organizers. The winners shall be notified by email using the contact details provided at the stage of Registration and/or Application.
Claim Period	The Winners must respond by email no later than 5 working days from Winner Notification in order to claim the Prize.
Unclaimed	If, after making all reasonable attempts, the Organizers cannot contact the
Prize	Winner or if the Winner does not claim the Prize within the Claim Period, the Organizers may, at its sole discretion, select the next winning Team as the winner and / or retain the unclaimed Prize.
Prize Delivery	To claim the Prize, the Winner must provide the Confluence Ideathon with the bank details or such other information required by no later than 5 working days from the Winner notification or such extended time as allowed by the Organizers. The Organizers transfer the winning amount, after deducting tax as may be applicable and subject to complying with all rules and regulations. .
Publicity	The Winner must, at the Confluence Ideathon’s and partner’s reasonable request, participate in all promotional and publicity activities (such as photography, filming and/or social media) surrounding the winning of the Prize. Each Selected Participant (including the Winner) consents to the Confluence Ideathon using his or her name and photos in promotional material.

PART B – GENERAL TERMS AND CONDITIONS

1. How to Enter

The Ideathon is open to Eligible Individuals who register and follow it up by sending the application, i.e. a 500 words idea abstract. However, only Shortlisted Participants will be allowed to compete in the Ideathon for the Prize(s). Confluence Ideathon will inform Selected Participants if they have been chosen to compete in the Ideathon before the next stage, whichever it may be during the course of the competition.

2. Valid Entries

Confluence Ideathon reserves the right to verify the validity of entries, registrations and applications at any time. This includes requiring an applicant to provide the Confluence Ideathon with proof of age, identity, residency and/or parental consent (if applicable) using suitable identification or documentation as determined by Confluence Ideathon at its sole discretion. Confluence Ideathon may disqualify any applicant, if Confluence Ideathon considers at its sole discretion, that the applicant has breached any part of these Terms, tampered with the entry process or engaged in any improper conduct, tantamount to jeopardizing the fair and proper operation of the Hackathon.

3. How to Win

The Ideathon is a game of innovative thinking and a creative mindset, and chance plays no part in determining the Winners. The judging process and criteria is set out in Part A, or such other process and/or criteria as notified from time to time. The judges’ decision is final and not reviewable and no challenges to the final decision will be considered or accepted.
The winning Ideas/Prototypes of winners may, at the discretion of Confluence Ideathon jury be selected for further development and eventual implementation. In such a case, Confluence Ideathon will enter into a separate agreement with the winners on terms to be mutually agreed. Furthermore, in such an eventuality, members of the said 1st Winner will be contacted first in order to develop the Prototype further. In cases, where any member(s) of the winning team wish not to continue with its development further, Confluence Ideathon reserves the right to replace the person(s) as Confluence Ideathon deems fit.

4. Your Obligations

When participating in the Ideathon, You (and all participants of the Ideathon including Selected Participants) must comply with these Terms and all applicable laws, rules and regulations, including intellectual property and privacy and laws.
Without limiting the previous paragraph, You must not submit any content, material or Ideathon Submission that: (a) infringes the copyright, Moral Rights (defined under clause ….. of this Part B), privacy rights or confidentiality rights of any third party; (b) contains any virus or other damaging material; (c) is inappropriate, defamatory, abusive, obscene, vulgar, offensive, involves unlawful discrimination, threatens, intimidates or harasses any person; or (d) is otherwise inconsistent with the spirit of the Ideathon or which is potentially damaging to either Confluence Ideathon or any third party’s image or reputation.
Participants (including Selected Participants) participating in the Ideathon are responsible for all information submitted, transmitted or otherwise made available during participation of the Ideathon whether to jury, the partners, the sponsor or third parties.
By participating in the Ideathon you warrant to Confluence Ideathon that: (a) you are eligible to participate in the Ideathon in accordance with these Terms; (b) you have not and will not breach these Terms; (c) all contents and materials you submitted as part of the entry or Ideathon Submission are original works, and do not infringe any rights (including intellectual property rights) of any third party; and (d) to the best of your knowledge, all details provided with the entry are true and accurate. A breach of the warranty set out in this section will result in the entry being invalid.
If information provided during registration is found to be incomplete and/or inaccurate, even if related to just one Team member, the entire Team concerned will be excluded from the Hackathon.
Teams are not allowed to change its members once the teams get registered. However, in case of unavoidable circumstances, the Team may approach the Organizers for change of members with their justification and the decision of Organizers shall remain final. Where the Organizers do not grant permission for change of members, the team shall be rendered ineligible and will not be allowed to participate further.

5. Intellectual Property Rights

By participating in Confluence Ideathon and submitting your ideas, including any new designs, techniques, materials, layouts, creative elements, technologies, know-how, processes, instructions, materials, data, plans, names, artworks, suggestions or any other creative input or other works (“submissions”), you confirm that such submissions are original creations of yours, and

do not in any manner, infringe any intellectual property right of any third party. You further agree, that by submitting your submissions, you will have assigned all rights, including in the nature of all intellectual property rights, in the submissions, in perpetuity and for the whole of the world, that will become the sole property of the Organizer, and the Organizer may in its sole discretion, disregard, implement, use, distribute or in any other manner deal with the submissions without any additional compensation or attribution to you, and without any obligation to keep any such submission as confidential, and you waive all rights, including any moral rights, in the said submission that you may have had in favor of Organizer. In the event, any such right still accrue to you by operation of law or otherwise, you agree and undertake to do all such reasonable acts and things and execute all such documents, as may be necessary to vest such rights, title and interest in Organizer.

6. Ideathon participants hereby acknowledge that participation is free of charge and that participation does not entail any right to compensation of any kind or to reimbursement of any expenses incurred.
7. At any time, at the sole and absolute discretion of the jury and panelist, Confluence Ideathon shall be entitled to disqualify any Team in the event of violation of any of these Terms or any action of the participant which adversely affect other Selected
   Participants’/participants’ participation or the reputation/goodwill of Confluence Ideathon or Organisers, partners and sponsors of the Hackathon.
8. These Terms, together with any Ideathon registration forms, represent the Participant’s entire agreement with Confluence Ideathon with respect to the Hackathon.
9. All Terms and rules are subject to change at the sole discretion of Confluence Ideathon’s and such change shall be put appropriately on the website.
10. All visual(s) of the Ideathon and its Prizes shown in any advertisement, publicity and other materials relating to this Ideathon are solely for illustration purposes only.
11. To the fullest extent permitted by the law, in no event will Confluence Ideathon, the sponsors nor any of their officers, servants, employees, representatives and /or agents (including, any third party service providers that Confluence Ideathon or Sponsor may engage for purposes of this Ideathon/Hackathon) be liable for any loss or damages (including loss of income, profits or goodwill or indirect, incidental, consequential, exemplary, punitive or special damages of any party including third parties) howsoever arising whether in contract, tort, negligence or otherwise, in connection with this Ideathon/Hackathon, even if the participant(s) has been advised on the possibility of such damages in advance, and furthermore all such damages are expressly excluded.
12. To the fullest extent permitted by applicable laws, Confluence Ideathon and sponsors of the Ideathon offers no warranty or representation whatsoever, express, implied or statutory, in relation to the Ideathon and the Prize.
13. All taxes, as well as any other costs and expenses associated with acceptance and use of the Prize are the responsibility of the Winners.

14. These Terms are governed by and construed under the laws of India and is subject to the exclusive jurisdiction of the courts at New Delhi, India.
15. All decisions made by Confluence Ideathon in relation to the Ideathon including shall be final, conclusive and binding.
16. Liability Release and Indemnity:

Under no circumstances will Organizers and its Partners be liable for any direct, incidental, indirect, special or consequential damages in connection with, arising out of or relating in any way to the hackathon and/or this agreement. Participant shall indemnify and hold Organizers, its Partners and their officers, directors, employees, successors and assigns harmless against any claims, losses, damages, liabilities and expenses (including reasonable attorneys’ and other professionals’ fees) incurred by Organizers and its Partners in connection with, arising out of or relating in any way to the Hackathon and/or this Agreement.

Our website address is: https://www.confluenceideathon.com.